Desk Telephone Policy
This policy describes the assignment, use and management of a desk telephone by employees of the SUNY Maritime College. SUNY Maritime College provides for the use of desk telephones by employees whose duties and responsibilities require immediate communication capabilities.
- The Chief Financial Officer will approve all initial and additional phone lines for all College departments and employees. The Director of Information Technology is responsible for the requisition of the types of phones or equipment to be purchased. The Purchasing Manager will issue Purchase Orders to procure the items.
- A current inventory of all desk telephones must be maintained. Such inventory must include telephone numbers, along with the name of each employee to whom a unit has been assigned. The Director of Information Technology is responsible for keeping the inventory of desk phones.
- Assigned desk telephones are to be used for official business-related activities. Any non-state business calls placed against an employee’s desk telephone is their personal responsibility for payment. Personal use of an assigned unit shall be occasional, incidental, or for emergencies.
- The Director of Business Affairs will monitor desk telephone usage records. Employees making long distance and/or excessive personal calls on the desk telephones assigned to them will be asked to reimburse the College for the cost of these calls. Copies of the employees’ desk telephone usage statements identifying the personal calls to be reimbursed will be sent to Student Accounts. Reimbursement of the cost of personal calls should be forwarded to Student Accounts in the form of a check or money order payable to SUNY Maritime College.
- Any employee assigned a desk telephone who fails to comply with SUNY Maritime College telephone policy may have telephone privileges suspended or revoked and may be subject to disciplinary action.
