Satisfactory Academic Progress

Satisfactory Academic Progress

Satisfactory Academic Progress Requirements for Federal Financial Aid 

SUNY Maritime College Office of Financial Aid

Satisfactory Academic Progress is defined as successfully proceeding toward completion of degree requirements.  SUNY Maritime’s Financial Aid Office is required by federal regulations to evaluate student progress toward meeting their degree requirements to determine whether they remain eligible for federal financial aid.  Satisfactory Academic Progress is reviewed on an academic year basis, at the conclusion of the Spring semester.

Associate program student requirements (full or part time)

  • Who have:
    • 0-31 attempted credit hours must earn 60% of those hours and maintain a 1.0 cumulative grade point average.
    • 32+ attempted credit hours must earn 80% of those hours and maintain a 2.0 cumulative grade point average.

Please note: Attempted hours include “I” and all “W” grades

  • Must complete an Associate’s degree within 150% of the program’s required credit amount.  (for example: 117 attempted hours for a program with a 78 credit hour requirement)

Bachelors program student requirements (full or part time)

  • Who have:
    • 0-31 attempted credit hours must earn 60% of those hours and maintain a 1.0 cumulative grade point average.
    • 32-63 attempted credit hours must earn 60% of those hours and maintain a 1.75 cumulative grade point average.
    • 64+ attempted credit hours must earn 80% of those hours and maintain a 2.0 cumulative grade point average.

Please note: Attempted hours include “I” and all “W” grades

  • Must complete a Bachelor’s degree within 150% of the program’s required credit amount.

 

Graduate student requirements (full or part time)

  1. Must maintain a 3.0 cumulative grade point average
  2. Complete 75% of the cumulative credit hours attempted.

Please note: Attempted hours include “I” and all “W” grades

  1. Must complete a Master’s degree within 150% of the program’s required credit amount.

 

 

Satisfactory Academic Progress Frequently Asked Questions

What types of Aid are affected?

This policy pertains only to federal financial aid recipients.  Students must maintain satisfactory academic progress to receive funds under the Federal Workstudy program, Federal Perkins Loan Program, Federal Supplemental Educational Opportunity Grant, Federal Pell Grant, Federal Stafford Loan, Federal Parent PLUS loan, and Federal Graduate PLUS loan

Courses used in determining satisfactory academic progress

All courses attempted, including any repeated, incomplete courses or withdrawals recorded on the student’s academic record at the time progress is checked, are considered in determining if the student has completed the required percentage attempted credit hours and/or if the student exceeded the maximum number of credit hours for degree completion.  Transfer credits from another institution that are accepted toward the student’s educational program must count as both attempted and completed hours.

All attempted and earned courses are based on the cumulative credits a student earn at the conclusion of the Spring semester.

Incompletes and Withdrawals

GPA and pace of completion are affected by course incompletes and withdrawals.  Incomplete and withdrawal grades count in attempted credits which can affect a student’s eligibility to meet the percentage of attempted credits.

Transfer credits

Transfer credits that are accepted to the college count towards both attempted and completed hours when measuring quantitative progress.

Repeat Courses

Courses that are excluded from GPA hours after being repeated remains in attempted hours.  This will affect a student’s ability to meet the pace of completion requirement in future semesters.

Restricted registration

Student on restricted registration may still qualify for federal financial aid as long as they meet the above requirements.

Summer classes and Summer Sea Term

If the student is deemed ineligible for federal student aid at the end of the Spring semester, he/she cannot use federal student aid for summer classes or the summer sea term.  However, the student has the ability to increase the GPA and completion ratio with taking summer classes and/or summer sea term without the assistance of federal financial aid.  The student must notify the Financial Aid office in writing via email at financialaid@sunymaritime.edu to request a review of their Satisfactory Academic Progress after the end of the summer term when the grades are posted.

Re-admits

If you are re-admitted to the college, the Financial Aid Office will review your academic record and determine if you meet satisfactory academic progress based on your last term at Maritime.  Any transfer credits from another college that have been reviewed and posted on the student’s academic records will be counted towards the satisfactory academic progress.   

Meeting the Requirements

Academic records are reviewed at the end of each spring semester to determine academic progress and future student aid eligibility.  Students who have met the minimum credit and GPA requirements and who have not exceeded the maximum credit limit for program completion are considered to be making satisfactory academic progress and are eligible for federal student aid in subsequent semesters.

Failure to Maintain Satisfactory Academic Progress

A student who exceeds the maximum number of hours allowed for degree completion will be notified in writing via email that he or she has been deemed ineligible for future federal aid disbursements.  Since there is a short window of the end of the Spring semester and summer sea term, students are encouraged to read all emails from the Financial Aid Office and respond if necessary.

Financial Aid Waiver

Students who fail to meet the Satisfactory Academic Progress review at the completion of the Spring semester can request an appeal for a ONE-TIME Federal Financial Aid Waiver.  The waiver must include a student statement and supporting documentation (if any).  The waiver requires review and approval from the Dean of Students.  It is recommended that students arrange an appointment to meet with the Dean of Students. 

One-time Federal Financial Aid Waiver

If the Federal Financial Aid Waiver is approved, the student will be eligible for federal financial aid until the end of the Spring semester.  After the Spring semester, if the student does not Satisfactory Academic Progress, the student will not qualify for federal financial aid or ability to appeal the decision.  However, if the student completes a semester without federal student aid and is able maintain the above requirements; he/she will be able to regain federal aid eligibility.  The student must request a review in writing from the Financial Aid Office.

Financial Aid appeal decisions are final.  Students should not assume an appeal will be granted.  If the student is enrolling for the following semester, they will not be entitled to a refund of charges if their appeal is denied and they withdraw from classes after the published refund dates.  A student who enrolls and whose appeals are subsequently denied will be eligible for a refund of charges based solely on the refund policy outlined by the Office of Student Accounts.

A student may regain eligibility by attending SUNY Maritime for a semester or an academic year without the benefit of federal financial aid and meeting the satisfactory academic progress eligibility criteria after the semester(s).  The student must request a review in writing from the Financial Aid Office.