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Event Form

 

DEPARTMENT OF CONFERENCE & AUXILIARY SERVICES
FACILITY REQUEST FORM

 
All information on this form must be completed.

Please take note that your request is tentative until you receive written confirmation. For assistance & information please contact:

Conference & Auxiliary Services			Chartwells Catering
(718) 409-5985			(718) 775-6259
conferences@sunymaritime.edu			catering@sunymaritime.edu

 Event Information:

Event Contact Person:		Phone:
Email:		Fax:
Department:		Number of People:
Day(s) / Date(s):		Alternative Date(s):
Type of Event:
Room Access Time:		Event Start Time:
Event End Time:		Breakdown Time:
Is this event being Co-Sponsored?	Yes  No	Yes If so, by what department?

FACILITIES requested:

Special Events Room	Student Activities Room (TIV)	Vander Clute Hall (Mess Deck)	Lecture Hall	Classroom (s)
Ward Room	Conference Room	Riesenberg Gymasium	Pool	Indoor Court (s)
Athletic Field (s)	Point Lawn	Pentagon Lawn	Quad	Outdoor Basketball
Overnight Accommodations	(# of beds):		Other (specify):

Services REQUESTED:
Food Service (x7344)     Yes  No
Contact Catering at least five days prior to event

Service:    Buffet     Sit Down     Break    Reception  
Breakfast     Lunch     Dinner   
Other (Please Specify): 

Maintenance Set-up (x7323)      Yes  No
Contact at least two weeks prior to event.

Set-up:    Lecture           Classroom          Reception
As Is              Vendor Table    Empty Room
Other (Please Specify):

Audio/Visual?      Yes  No
Speak to Event Coordinator prior to the event 

Correspondence Log:
DISCLAIMER: Until a written confirmation for the space requested has been issued by the Office of Conference & Auxiliary Services, binding obligations such as speaker bookings, advertising, publications, etc. should not be entered into.  The Office of Conference & Auxiliary Services reserves the right to change any requested space to alternate space.  All space shall be taken “as is” or may be subject to a set-up charge.  The department making the request shall be responsible for any and all direct expenses associated with their program.