Student Financial Services/COVID-19

Web-based Report for HEERF Student Aid

July 7, 2020

SUNY Maritime College acknowledges an authorized representative of the institution has signed and returned to the Department the Certification and Agreement and the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. SUNY Maritime College was awarded $700,121 in CARES funds by the federal government for the sole and exclusive purpose of providing emergency financial aid grants to eligible students for expenses related to the disruption of campus operations due to the coronavirus health emergency.

SUNY Maritime College’s funding has been approved pursuant to the Funding Certification and Agreement for the Emergency Financial Aid Grants to Students. Our institution’s award disbursement methodology has also been approved by the State of NY Department of Budget. SUNY Maritime College has distributed no Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of June 9, 2020 since the funding has not been made available Maritime has awarded Cares grants to <10 students. Our institution will be making every attempt to ensure a speedy processing time of the awards once the funding becomes available and the appropriate documentation, as described below, has been collected from the students and reviewed.

SUNY Maritime College has determined 1,154 estimated students at the institution are eligible for the program under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

SUNY Maritime College plans to award CARES Emergency Grants according to the following methodology based on two block grants that are consistent with federal regulations and SUNY Guidance:

CARES Base Grant of $470-670 awarded to all eligible students who incurred or anticipate to incur expenses such as food, housing, course materials, technology, health care, and child-care expenses related to the disruption of campus operations due to COVID-19.

  • $670 grants – awarded to students who have a FAFSA on file, demonstrate high financial need (Pell eligible), and are enrolled for Spring 2020 semester

  • $470 grants – awarded to students who have a FAFSA on file, demonstrate financial need, and are enrolled for Spring 2020 semester

  • Eligible Students will be invited to apply by email to complete the Certification and Attestation form for CARES Base Emergency Grant. Deadline is July 10.

CARES Enhanced Grant is awarded to eligible students for expenses already incurred, or anticipated to incur that are related to the disruption of campus operations due to coronavirus that are in excess of the Base Grant amount.

  • Eligible students who wish to apply for the enhanced grant should fill out the Application for CARES Act Enhanced Emergency Grant. Students enrolled for Spring 2020 who wish to apply for the CARES Student Emergency Grant and do not have a FAFSA on file should file a 2019-2020 or 2020-2021 FAFSA at www.fasfsa.gov. Deadline is August 10.

In order to ensure an equitable distribution of funds, the maximum award a student can receive – when adding both the Base and Enhanced Grant – is $2,000.

Applications for Enhanced Grants will be evaluated by the Financial Aid Office, and may be approved or denied based upon whether the request in permissible under the CARES Act. The College reserves the right to request additional documentation and receipts as deemed appropriate. Disbursement of Enhanced Grant funding is contingent on funding availability.

If you have any questions, email cares_grants@sunymaritime.edu

Web-based Report for HEERF Student Aid

june 17, 2020

Under the CARES Act (Sections 18004(a)(1) and 18004(c)), which establishes and funds the Higher Education Emergency Relief Fund (HEERF), eligible students are to be provided with emergency financial aid grants for expenses related to the disruption of campus operations due to the coronavirus health emergency.

SUNY Maritime College’s funding has been approved pursuant to the Funding Certification and Agreement for the Emergency Financial Aid Grants to Students. Our institution’s award disbursement methodology has also been approved by the State of NY Department of Budget. SUNY Maritime College has distributed no Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act as of June 9, 2020 since the funding has not been made available. Our institution will make every attempt to ensure a speedy processing time of the awards once the funding becomes available and the appropriate documentation, as described below, has been collected from the students and reviewed.

SUNY Maritime College has determined 1,154 estimated students at the institution are eligible for the program under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

SUNY Maritime plans to award CARES Emergency Grants according to the following methodology based on two block grants that are consistent with federal regulations and SUNY Guidance:

CARES Base Grant of $470-670 awarded to all eligible students who incurred or anticipate to incur expenses such as food, housing, course materials, technology, health care, and child-care expenses related to the disruption of campus operations due to COVID-19.

  • $670 grants – awarded to students who have a FAFSA on file, demonstrate high financial need (Pell eligible), and are enrolled for Spring 2020 semester

  • $470 grants – awarded to students who have a FAFSA on file, demonstrate financial need, and are enrolled for Spring 2020 semester

  • Eligible Students will be invited to apply by email to complete the Certification and Attestation form for CARES Base Emergency Grant. Deadline is July 10.

CARES Enhanced Grant is awarded to eligible students for expenses already incurred, or anticipated to incur that are related to the disruption of campus operations due to coronavirus that are in excess of the Base Grant amount.

  • Eligible students who wish to apply for the enhanced grant should fill out the Application for CARES Act Enhanced Emergency Grant. Students enrolled for Spring 2020 who wish to apply for the CARES Student Emergency Grant and do not have a FAFSA on file should file a 2019-2020 or 2020-2021 FAFSA at www.fasfsa.gov. Deadline is August 10.

In order to ensure an equitable distribution of funds, the maximum award a student can receive – when adding both the Base and Enhanced Grant – is $2,000.

Applications for Enhanced Grants will be evaluated by the Financial Aid Office, and may be approved or denied based upon whether the request in permissible under the CARES Act. The college reserves the right to request additional documentation and receipts as deemed appropriate.  Disbursement of Enhanced Grant funding is contingent on funding availability.

For questions, please email cares_grants@sunymaritime.edu

COVID-19 Adjustment Refunds

june 5, 2020

We appreciate the emails/questions regarding the COVID-19 adjustment refunds. 

All accounts have been reviewed and, where applicable, a COVID-19 adjustment have been posted. Earlier this week, all COVID-19 adjustment refund checks (for all eligible students) were printed. As of Friday, June 5, all COVID-19 adjustment refunds checks were mailed. 

Please continue to monitor your emails and the this website for updates.

Thank you for your patience and be safe. 

Finance and Credit Information for Students and Parents 

April 24, 2020

Note: All prior messages communicated to students were based on information the College had at that time.

This message is an update regarding the College’s plans to address billed charges relief to all students impacted by the COVID-19 pandemic. As we continue to navigate the unprecedented impact of COVID-19, Maritime College remains committed to the physical and financial health of all students.

In continuing to work through federal and state mandates, we have developed a formula for pro-rated monetary remittances based on a calculation for the period between March 19, 2020 to the end of the Spring 2020 semester. The remittance will come in the form of a refund for the Spring 2020 semester or a credit adjustment to the Fall 2020 semester cost.

Remittances will be specific to each student and we anticipate all adjustments to be applied to all eligible accounts within 3–5 weeks.

All continuing students will receive a refund check for the Spring 2020 semester. Refund checks will be printed and mailed to students once all adjustments have been made. Continuing students may choose to have the refund applied as a credit to their Fall 2020 charges. If they elect this option, they must notify the Student Accounts Office (studentaccounts@sunymaritime.edu). 

All graduating students will receive a refund check.

Affected Students and Charges to be Updated on Accounts

  • Residential students who lived on campus prior to the COVID-19 health crisis, will receive a refund or credit for room and board. 

  • Commuters who utilized a meal plan prior to the COVID-19 health crisis, will receive a refund or credit for the unused portion of their meal plan.

  • All students will receive a pro-rated refund or credit for both the Student Athletic Fee and Student Activity Fee (the Student Association reserves the right to make the determination for this fee).

Eligibility for a Pro-Rated Refund on Billed Charges 

Students eligible to receive a pro-rated refund on billed charges must have: 

  • Paid their bill in full (students with partially paid bills will have their room and board charges reduced in-line with the timing calculation).

  • Properly removed all of their belongings from the residence hall and returned their key by the end of the adjusted housing period, March 19.

Please contact the Financial Aid Office with any questions or concerns related to financial aid and/or how the refund impacts financial aid for the Spring 2020 semester or the Fall 2020 semester. Email financialaid@sunymaritime.edu or schedule a Zoom call with any Financial Aid Administrator.

For questions or concerns related to a student account and/or the refund/credit process, email studentaccounts@sunymaritime.edu or schedule a Zoom call with any Student Accounts Administrator.
 


march 18, 2020

The health, wellness and safety of our students is our highest priority and Maritime College is taking every measure to ensure students continue to receive a quality educational experience during this time of transition.  

Although there are many courses that can be moved to a distance learning format, other courses do not lend themselves to a remote platform (e.g., science and engineering labs, and certain USCG license courses).  We are currently working with our faculty to develop a plan for completing all spring semester courses, regardless of the modality in which they were taught.  All faculty will be asked to clearly communicate their plan and expectations to their students.

As course work and instruction are moved to distance learning modalities and students depart the campus, we have worked closely with SUNY leadership to develop a refund approach that applies credits and refunds to student account balances.  

Students will be awarded credits for unused housing, room and board. Adjustments to student accounts will be applied at the end of the Spring 2020 semester.

The Following Credit Criteria will Apply

  • Graduating Seniors - Credits for unused housing, room and board will be provided as a one-time reimbursement for the calculated amount applied at the end of the Spring 2020 semester.

  • Returning Students - The College will seek permission from each student to apply the credits for unused housing, room and board on the Student Account against the Fall 2020 Full Cost of Attendance.

To Be Eligible for a Credit

  • Students must be in good standing according to College specific policies as well as academically.

  • The student’s belongings must be removed from the residence hall location, and the student’s room must be approved and cleared by Housing and Residential Life.

Broad-based fees and course fees are being reviewed for credit based on the student’s completion of the Spring 2020 semester.  Please know that we are working to carefully review and analyze these various fees, consider the financial aid implications, and apply the appropriate credit/refund to each account.  

Please contact Student Accounts (studentaccounts@sunymaritime.edu) for any questions regarding this policy.