Data Request Policy

Policy Statement

The Institutional Research and Assessment Department encourages and supports the use of institutional data, analysis, and research for the decision making, in keeping with SUNY Maritime College’s educational mission.

Purpose 

The primary purpose of this document is to be a useful resource for anyone needing institutional information to support a project, initiative, or presentation. It describes and explains guidelines for the use of institutional data.

Data Request Process

Contact person: Capt. Mark Woolley, 718-409-3224, mwoolley@sunymaritime.edu

Complete this form for all data requests. The form must be approved by your department chair or director. All requests should include a detailed explanation of your project's purpose, including how the data will be used. If necessary, our staff will work with you to clarify any definition issues.

To guarantee accuracy, Institutional Research requires at least two weeks to complete your request. Please give us as much time as possible when requesting data.

If you need data from Human Resource Services, the Business Office or Athletics, contact those departments directly.

In general, data will only be provided in the aggregate. All requests will adhere to guidelines set forth by the Family Educational Rights and Privacy Act (FERPA).

Limitations

1. Unless the data are publicly available, the results of studies using SUNY Maritime College’s administrative data will not be made public, or published, without the approval of Institutional Research and the committee or the person that initiated the study.

2. To protect privacy, unless there is a clearly demonstrated educational need to have personally identifying information, IR&A will present information only in summary form. If it is in unit record form, it will be provided with any personal identifiers stripped from the records.