For the purpose of this policy, a survey is defined as a gathering of information through questionnaires, interviews, etc. to make inferences about a population. The Institutional Research and Assessment Department will serve as the SUNY Maritime College’s survey clearinghouse. Anyone planning to administer a survey to SUNY Maritime College students, parents, alumni, faculty, or staff must first obtain survey approval from the Institutional Research and Assessment Department.
Purpose of this policy
This policy establishes a consistent procedure for managing surveys on campus. Such a policy allows us to use best practices in this area, to benefit both the college and the survey users. Benefits include improved use of existing and new data, better coordination of survey schedules, reduced survey fatigue, and improved survey instruments.
Survey Approval Process
Contact person: Capt. Mark Woolley, 718-409-3224, firstname.lastname@example.org
1. Requests should be initiated at least 14 business days prior to the desired survey launch date to allow for all review steps to be completed. Some studies may require a longer period if a full review by other offices is needed.
2. For student initiated surveys, a faculty or staff sponsor must serve as a point of contact, in addition to the student. The person requesting the survey approval should complete and submit the Survey Request Form with a copy of your proposed survey instrument and cover materials to the Institutional Research Office.
3. A consultation on the survey instrument will occur early in the process, to help with the wording, clarity, and style of the questions asked and to maximize the benefits of the survey. Instructors using survey design as part of class assignments may specify that no feedback be provided to students.
4. A copy of the results of the survey (the final summary report) should be submitted to the Office of Institutional Research, so that others on campus can benefit from the information in the future, when deemed appropriate.